Privacy Policy

Introduction

Your privacy is important to us, and we are committed to being transparent about how we collect, use and protect your information. This Privacy Policy explains how your personal data is collected and processed when you use our services, submit information to us, communicate with us, or visit our website at www.orcaida.com.
Orcaida is the data controller responsible for your personal data (referred to in this policy as “Orcaida”, “we”, “us” or “our”). This means we determine how and why your personal data is processed. If you have any questions about this Privacy Policy or how we handle your information, please contact us at info@orcaida.com.
This policy applies to teachers and education professionals, schools and education institutions, and visitors to our website. As an international recruitment business operating across the UK, European Union and United Arab Emirates, we aim to comply with applicable data protection laws in these regions.

What Information Do We Collect About You?

When you use our website or engage with our recruitment services, we may collect personal data in several ways.
We collect information that you provide directly to us. This may happen when you submit a CV, complete a contact form, apply for a role, register your interest as a candidate or school, or communicate with us by email or phone. The information you provide may include your name, email address, phone number, current location, nationality, employment history, qualifications, certifications, references, visa or work eligibility information, salary expectations and any other details you choose to share with us. If you choose not to provide certain information, we may be unable to provide some or all of our recruitment services.
We may also collect relevant information from third parties where appropriate. For example, if you provide referee details, we may contact them to request a reference on your behalf. We may also review publicly available professional information, such as LinkedIn profiles, where relevant to recruitment and safeguarding purposes.
When you visit our website, we may automatically collect limited technical information such as your IP address, device type, browser type and pages visited. This information helps us understand how visitors use our website and allows us to improve functionality and user experience.Information you provide to us directly

How We Use Your Information

We use your personal data primarily to operate our recruitment services and manage our relationship with you. This includes assessing your suitability for international roles, matching candidates with appropriate schools, coordinating interviews, facilitating communication between candidates and schools, and supporting the recruitment process from introduction through to placement.
Where appropriate and typically with your knowledge or consent, we may share your CV, profile details and supporting documents with relevant schools or educational institutions for recruitment purposes.
We may also use your information to communicate with you about suitable opportunities, provide updates about your application, or share relevant information about our services. You may request to stop receiving communications from us at any time.
In certain circumstances, we may process personal data to comply with legal obligations, safeguarding requirements, or regulatory standards applicable to international recruitment.
Under UK and EU data protection law, our lawful bases for processing personal data may include consent, contractual necessity, legitimate interests and legal obligation, depending on the context in which your data is provided and used.

How We Share Your Data

We do not sell or rent your personal data.
We may share your information with international schools and educational institutions strictly for recruitment purposes. We may also share data with trusted third-party service providers who support our operations, such as website hosting providers, email platforms or customer relationship management systems. These providers are required to handle personal data securely and in accordance with applicable data protection laws.
In rare circumstances, we may disclose information where required to comply with legal, regulatory or safeguarding obligations. If Orcaida undergoes a business restructuring, merger or acquisition, personal data may be transferred as part of that process in accordance with applicable law.
As an international recruitment business, your information may be transferred outside your country of residence. Where this occurs, we take appropriate steps to ensure suitable safeguards are in place in line with applicable data protection regulations.

Data Security

We take appropriate technical and organisational measures to protect personal data from unauthorised access, misuse, loss, alteration or disclosure. Personal information is stored using secure systems and reputable service providers, and access is limited to those who require it for legitimate recruitment or operational purposes.
However, no method of transmission over the internet or electronic storage is completely secure. While we take reasonable precautions, we cannot guarantee absolute security.

Data Retention

We retain personal data only for as long as necessary to provide our services and meet legal obligations. Candidate data is generally retained for up to two years from the date of last meaningful contact, unless you request deletion or a longer retention period is required by law. If you wish to have your personal data removed from our records, you may contact us at any time.

Changes To This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “Last Updated” date. We encourage you to review this policy periodically to remain informed about how we protect your information.